Mail Client and Web Browser Configuration ALLcNET server ALLcNET administration Contents

General

In order for machines on your company network to be able to send and receive email each will need to have email Client software installed on it. This software normally comes with the operating system and is often installed by default. If no mail client software is installed on a machine please check your operating system help files or manuals for the procedure to install it. Once installed the email client software will have to be set up to use ALLcNET as the email server. This is usually a simple procedure and with recent Windows software, when the software is installed it will automatically run a wizard to step the user through the setup process. The configuration of your email and Web client software can be simplified if you first install ALLcNET Remote Control. It is recommended that you follow the instructions in the ALLcNET Remote Control section to do this now.

The exact details for configuring email client software vary between each email client but the following minimum information will have to be entered;

Item

Description

POP server

The name of the email server used to retrieve email. This should be set to "ALLcNET" (without the quotes).
If you have installed ALLcNET Remote Control (RC) then you may ignore the rest of this paragraph as RC will fix the host file automatically. The entry must be able to be resolved to the IP address of the machine that is running ALLcNET, for example 192.168.0.1. Either enter the IP address (e.g. "192.168.0.1") or enter "ALLcNET" and add an entry such as
192.168.0.1 ALLcNET
to your C:\WINNT\system32\drivers\etc\hosts (WinNT) or C:\Windows\hosts (Win95/98) file.

SMTP server

The name of the email server used to send email. This should be set to the same value as used for POP above eg "ALLcNET".

User Name

This is the name that is used to identify you on your local network for example "Fred" or "FJB". Your network administrator (or the person who set up the ALLcNET server) will be able to tell you the name you should use.

Password

This is the password that will be used when logging in to the ALLcNET mail server to retrieve your email. For example "pass" (bad example!). Your network administrator (or the person who set up the ALLcNET server) will be able to tell you the password to use.

Real Name

This entry is used as the real name that you are known by on the Internet such as "Fred Bloggs". It is used by ALLcNET to redirect email to you. It is a good idea to make sure you enter your real name here so that when someone on the Internet replies to an email from you it will automatically get back to you.

Email Address

This is the email address of your company, for example acmebolts@isp.net.



ALLcNET Features available from your email Client

The ability to force an email check or hang up the modem is provided by ALLcNET Remote Control , if you are using a Windows based workstation then it is recommended that you install RC. If you are using a Mac or running another operating system such as Linux or FreeBSD where RC is not available then you can still perform these functions by using the following procedure;

If you wish to force an email check while using your email client software you can send an email addressed to force_check@ALLcNET. This will make ALLcNET check mail on the ISP by dialling up the ISP and downloading and sending all email.

You may use a similar method to force the modem to hang up. Send an email to hang_up@ALLcNET and the connection that was established to transfer email will be terminated and the modem will hang up the line. If another application had initiated the dialup session this will still terminate it so long as the other application used the same phonebook entry to initiate the connection (dial the ISP).


Setting up your Web Browser

In order for your Web Browser to work through the ALLcNET server via your local network it must be configured to use the ALLcNET server. For example in Internet Explorer 5 you will have to set up the proxy settings by running the browser then clicking Tools:Internet Options. A window will be displayed, click on the Connections tab near the top of the window then click LAN settings. Another window will be displayed, make sure that both "Automatically detect settings" and "Use automatic configuration script" are unchecked. Check "Use a proxy server" then enter "ALLcNET" into the Address field and "80" into the Port field. Click OK to close the window, then OK again to close the Internet Options window.

Setting up your Email Client

This procedure is for Microsoft Outlook 98 or 2000. The setup of other email client software is similar, just that things may be named slightly differently and the options may be in a different place.
When you first run Outlook a wizard will help you through the setup of Outlook so it can send and receive email. To set up Microsoft Outlook 98 after it is already running, click on Tools:Accounts then click Add:Mail to create a new account. This will run the wizard. Enter your real name eg "Fred Bloggs" then click Next. Enter your email address such as "fred@acmebolts.com" (if you have a domain name) or "acmebolts@isp.net" if you don't. Click Next then make sure that POP3 is selected in the "My incoming mail server is a ... server" section at the top. Type in "ALLcNET" in both the "Incoming mail (POP3 or IMAP) server" and the "Outgoing mail (SMTP) server" fields, then click next. In the "Account name" field enter your username, eg "fred" and password eg "pass". You will have to get this information from your ALLcNET server Administrator. Make sure that "Remember password" is checked and "Log on using Secure Password Authentication (SPA)" is unchecked. Click next. In the next window, check the entry that says "I will establish my Internet connection manually", then click Next then Finish.

Details relating to particular email client software

Microsoft Outlook 97 and 98

Outlook must be installed on Windows NT by user with administrator privileges. You must also log in as administrator after Outlook reboots to finish its installation. Then log off and log in as the user you wish to set up so the information you enter will be stored for that user.

Personal Address book;

On NT4, open Control Panel: Mail and Fax; Show Profiles; select Microsoft Outlook; you may need to add the personal address book service.

To import the address book of someone else, open their .pst file (File;Open;Personal Folders File (.pst)) then click on their address book and select File;Import and Export then select Import from another program or file, then click next and follow the prompts.

Transfer ".pst" file to Network drive

To transfer the ".pst" file to a network drive; In Outlook, first make sure that you are viewing the folder list (click View:Folder List to toggle).
Create a new .pst personal folder; click
File:New;Personal Folders File (.pst)
then browse to the nework drive and folder that you want to store the .pst file.

In the Folders List window, right click on the new "personal folders (.pst)" you have just created and select properties. Check "Deliver POP mail to this personal folders file". Exit so Outlook will reload info. Start Outlook again (delivery is now to new folder) Select/Highlight Outlook Today.
Import old .pst file into new folder. Make sure you select "to current folder".


Outlook Express 4.71.1712.1 (Internet Explorer V4) or Outlook Express 5 (IE 5)

In Tools/Accounts, select the mail tab(card) and the account that is in use. Click properties and enter your real name (or other email alias as required) into the Name field under User Information. For example;


Name Joe Bloggs


If you set up your system in this manner, whenever anyone you send email to replies to that email, it will automatically get to you. The E-mail address field should have your company email address e.g.

E-mail acmebolts@isp.net

You may also wish to enter your Organisation. People who wish to send you email should add your name in their address book as follows; In Tools/Address Book, select "new contact". In the Personal tab/card of properties, they should enter your real Christian name in the "First" box and your Surname and department in the "Last" box. For example;


First | Joe | Middle | | Last | Bloggs |


This will automatically also enter the following into the Display box


Display | Joe Bloggs |


They should also enter your company email address into the Add new box e.g.;


Add new | acmebolts@isp.net |


then click add to put this entry into the field below "Add new".


Microsoft Internet Mail Win95 (A?)

Right click on the toolbar to add buttons for outbox, sent items etc.


Pegasus

If Pegasus is used as a mail client to ALLcNET, set POP server as ALLcNET. Ensure that WINSOCK.DLL is set to "on demand only" in advanced settings if you can't see the network features. You will need to exit from and rerun Pegasus after changing these settings. Email address entries in Pegasus must be entered with the real name in quotes e.g. "Fred Bloggs" <acme@writeme.com> as Pegasus does not automatically add the Name (alias) field to the email address.

Tested with Pegasus Mail for Windows V2.54 and V3.12c.

Eudora

Tested with Eudora Lite V1.5.2

Netscape

Tested with Netscape Communicator V4.72 and V6 PR1



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