ALLcNET Remote Control ALLcNET server ALLcNET administration Contents

This allows the user to quickly see if they have email waiting for them on the ALLcNET server without having to run their email client software. It also allows the user to see if the modem is currently online downloading email. ALLcNET Remote Control software should be installed on machines throughout your network at which people read their email. Users typically read email using "email client" software such as Netscape Messenger or Microsoft Outlook. Users can also see how many email's are waiting for each user as well as the number of email messages waiting to be sent to the Internet the next time ALLcNET connects.




The icon in the notification area of the taskbar, also called the System Tray, (on the right hand side of the picture) shows the current status. It will indicate if you have mail waiting and the present state of the connection to your ISP (online or offline). The icons and description are as follows:

Modem is offline, there is no mail waiting for you.

Modem is offline, there is mail waiting for you.

Modem is online, there is no mail waiting for you.

Modem is online, there is mail waiting for you.



Installation

A simple way to install ALLcNET Remote Control on a workstation is to use your Web browser to download the file from the ALLcNET server. In order to do this you must know the IP address of the machine that is running the ALLcNET Server. To determine this you should go the the server machine and open a Web browser such as Internet Explorer, then type "localhost" into the address field. Alternatively click File then Open and type in "localhost" into the window displayed then click OK". The ALLcNET home page will then be displayed. Read the paragraph about installing ALLcNET Remote Control. The main thing you need to find is the IP address of the ALLcNET server. Write the number down, it should look something like "192.168.0.1".

If a Web browser is not installed on the server you can open a MDDOS Command Prompt then, in Windows NT or 2000 type in "ipconfig", in Windows 95 or 98 type in "winipcfg". The information displayed will include an entry titled "IP Address". Write this number down, it should look something like "192.168.0.1".

Now that you have the IP address of the server you can go to each workstation and open your Web browser, e.g. Internet Explorer or Netscape Navigator and enter the IP address into the address field. eg in Internet Explorer; File:Open will pop up a window where you can type in the number then click OK. This will open the ALLcNET server home page where there is a paragraph explaining how to install ALLcNET Remote Control. Follow the instructions given to complete the installation. The installation of ALLcNET Remote Control should be done on each workstation on your network that you want to use the ALLcNET server. Note; you only need to determine the IP address of the server once. You then use that IP address in the Web Browser on each Workstation so you can get to the ALLcNET server home page that allows you to download and install ALLcNET Remote Control.

The install program automatically adds a shortcut in your startup directory so that ALLcNET Remote Control runs each time you start your computer. If it has been stopped you can run it again by clicking Start:Programs:ALLcNET Remote Control.

ALLcNET Remote Control configuration

Once the installation of the ALLcNET Remote Control software is complete, the configuration window will be displayed. The configuration window can be displayed at any time by clicking the configure button. The Configuration window, displayed below, allows the user to set preference for various functions.

MDRC configure

Initially the only thing that needs to be set is your user name. Type the name that your server administrator has given you into the box titled "User name" then click OK. This allows ALLcNET Remote Control to alert you when there is email waiting for you on the server. Other items that can be set are described below;

Assistant

The assistant feature allows you make the system redirect some or all of your email to another user. There are three possibilities;
  • All email for you goes to another local user.
  • Email for you from the Internet goes to another local user.
  • All email for you goes to another email address (normally outside your network).

    An example of the first option would be where you are away from the office for a while and you want someone else to handle all of your email. You would make sure that both the "email from the Internet" and "email from local users" are checked then select the other user from the list on the right. Then click "OK" to save the changes.

    The second option can be used it you have a secretary and you would like them to read your email and only forward the important email's to you. You would make sure "email from the Internet" is checked and "email from local users" is unchecked then select your secretary from the list of users displayed. Then click "OK" to save the changes. With these settings in place your secretary will receive all your email from the Internet, but other users on your local network will be able to send email directly to you.

    The last option can be used in a situation where you are out of the office but at location where you have access to another email account say a personal account such as fred@mail.com. You would make sure that both the "email from the Internet" and "email from local users" are checked then type in the other email address, "fred@mail.com" in this case. Then click "OK" to save the changes.

    When you return to the office and want to set things back to normal so you receive email just check both boxes and select you username from the list then click OK.

    Email Notification

    This section allows the user to configure how ALLcNET Remote Control notifies them of new email. You may choose to be notified by a pop up window;
    You Have Mail
    either once when you receive a new email or every 5 minutes say so you will be constantly reminded. You will notice that the notification pop up window is displayed while you are in the configuration window. You may drag the notification window to a place on the screen that suits you.

    Host File Management

    ALLcNET Remote Control is able to manage the Windows "Host" file. The host file is one of the methods used by Windows to work out what IP address corresponds to a given name. You can use this to ease the administration of your network by using the word "ALLcNET" when setting up your email or web browser for use with the ALLcNET server.

    Setting up your Web Browser
    In order for your Web Browser to work through the ALLcNET server via your local network it must be configured to use the ALLcNET server. For example in Internet Explorer 5 you will have to set up the proxy settings by running the browser then clicking Tools:Internet Options. A window will be displayed, click on the Connections tab near the top of the window then click LAN settings. Another window will be displayed, make sure that both "Automatically detect settings" and "Use automatic configuration script" are unchecked. Check "Use a proxy server" then enter "ALLcNET" into the Address field and "80" into the Port field. Click OK to close the window, then OK again to close the Internet Options window.
    Setting up your Email Client
    This procedure is for Microsoft Outlook 98. The setup of other email client software is similar, just that things may be named slightly differently and the options may be in a different place.
    When you first run Outlook a wizard will help you through the setup of Outlook so it can send and receive email. To set up Microsoft Outlook 98 after it is already running, click on Tools:Accounts then click Add:Mail to create a new account. This will run the wizard. Enter your real name eg "Fred Bloggs" then click Next. Enter your email address such as "fred@acmebolts.com" (if you have a domain name) or "acmebolts@isp.net" if you don't. Click Next then make sure that POP3 is selected in the "My incoming mail server is a ... server" section at the top. Type in "ALLcNET" in both the "Incoming mail (POP3 or IMAP) server" and the "Outgoing mail (SMTP) server" fields, then click next. In the "Account name" field enter your username, eg "fred" and password eg "pass". You will have to get this information from your ALLcNET server Administrator. Make sure that "Remember password" is checked and "Log on using Secure Password Authentication (SPA)" is unchecked. Click next. In the next window, check the entry that says "I will establish my Internet connection manually", then click Next then Finish.
    Please look in the mail clients section for more information.

    Use with laptop computers

    The manage host file feature is particularly useful where the system is being used on a laptop that needs to check mail while out of the office. You can set up the laptop so that it collects email from the ALLcNET Server when it is connected to it via the LAN, then if disconnected (out of the office) the laptop will collect email from an account at your personal ISP. In order for this to work you will need to set up the user name and password for the laptop user to be the same as their username and password for their personal ISP. Say Fred is the user of the laptop and he has an account with "superISP" where his username is "fredb" and password is "AS34DsieT". The ALLcNET administrator should create an account for Fred with a username of "fredb" and password of "AS34DsieT". The email client software should be set up to use "ALLcNET" as the POP and SMTP server. The laptop should be set up with a dial up account to "superISP". You should not use dial on demand as this does not seem to work very reliably. Instead just create an icon on the desktop that dials the ISP. You will have to find out the IP address of your ISP's mail server. It might be named something like "mail.superISP.com" but you need the IP address not the name. You can find this by asking your ISP or pinging "mail.superISP.com" from a MSDOS box running on the computer while connected directly to the net. Put the IP address in the field in the "Host File Management" section.

    Troubleshooting

    If the email client does not launch and you are using Outlook 98 or earlier, try removing the /recycle from the end of the "Email Client - Program to run" field (displayed when you click the Configure button).

    Win 95; On boot up Remote Control may display a window saying socket function not supported, try reinstalling the Winsock 2 upgrade (W95ws2setup.exe) either from your ALLcNET CD or online from http://allcnet.com/download/W95ws2setup.exe .

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